Your company gave you a seat. Here is how to use it.
FlexHQ is how your company books desks and offices in a shared building. See what is available, book on the floor plan and manage your bookings without calling anyone.
Works on a laptop or a phone. Nothing to install.
- Your company manages your booking access. Check with your company admin if you have questions.
- You see the booking details before you commit. Check the seat, date and available allowance first.
- You book a whole day, on the floor plan itself. Pick the date, pick the seat, done.
- You can cancel future bookings. Your company admin can help if you need support.
FlexHQ is invite-only. Your company invites you.
There is no sign-up page. Someone at your company who already uses FlexHQ sends you an invite link. Ask your office manager or whoever runs your team's bookings.
Get invited
Your company admin adds your work email. You receive a link. It works once.
Set up your account
Choose a password, and a second factor if your company requires it. Two minutes.
See your building
Home shows your next bookings and the floors you can book.
Book a day
Pick a date, choose an available seat on the plan and confirm.
Pick the day. Pick the seat.
See what is available, choose a full day and book directly on the floor plan. Review your booking details before you confirm.
- Full days only. One seat, one booking per day, and nobody can take a seat you have booked.
- Book a few weeks ahead. A four-week planner shows what you have booked.
- Book on the plan, or from a list if you are on your phone.
- Booking for the team? Your company admin can reserve a block of seats for a team day and assign them.
Plans change. Cancel any future booking.
You can cancel any future booking. Your company admin can answer questions about how a cancellation affects your booking allowance.
- Cancelled a seat by mistake? Book it again if it is still free.
- Need to move a booking? Cancel and rebook. There is no edit.
- Need help? Contact your company admin.
Three roles. Most people are guests.
Guest
Books seats for themselves within a monthly limit set by their company. Sees their own bookings and the floors they have been given access to.
Manager
Everything a guest can do, plus visibility into company bookings and the later cancellation window.
Company Admin
Invites and manages the team, reserves blocks for team days, sets guest limits and floor access, and edits the company's details.
Common questions
How does my company control bookings?
Your company admin manages access and can answer questions about what is available to you.
Can I book for an hour or an afternoon?
No. Bookings are whole days. It keeps the rules simple and means a seat you booked is yours all day.
What if I cannot book a seat?
Check with your company admin to confirm your access and booking allowance.
Why can't I see a floor I know exists?
Your company admin decides which floors each person can book. Ask them.
I lost my invite link.
Ask your company admin to send a new one. Links work once and expire.
Who do I ask when something is wrong?
Your company admin first. For anything about the building itself, the host. FlexHQ does not run the building; it runs the bookings.
Ready to book?
Sign in with the email your company invited. If you run a company that would like space in a FlexHQ building, we can introduce you to a host.