Built for operators, not for enterprise IT.
Whether you run one floor with spare desks or ten locations of managed workspace, FlexHQ does the core job well and stays out of your way.
- Flexible workspace operators filling desks and offices across one or more locations.
- Companies with a spare floor that want to license it to other businesses under a proper agreement.
- Landlords and head-lease holders converting vacancy into contracted, measurable occupancy.
- Brokers who want a working booking layer to hand to the operator on day one.
Live in days, without an IT project.
Upload
Drop in the floor plan. Workstations and offices appear on it for you to review before anything is saved.
Set up
Choose what members can book and which companies can access each space.
Invite
Record each member company's agreement and send its invitation.
Book
Members plan their weeks, book on the floor plan and cancel themselves. Utilization by company shows up as it happens.
Invite-only, host-controlled.
There is no public sign-up. You invite member companies. Their admins invite their own people and manage their roster. You decide which listings each guest may see and how each company can use them.
- Every account traces back to an invite from someone signed in.
- Per-guest listing access, so a shared floor can still have private zones.
- Company admins carry the roster work; you keep the approval.
The numbers you were missing.
Utilization by member company and by weekday, tied to real bookings under real agreements. Who is under-using their allowance. Which days are always full. Which office nobody books. Take it into the renewal conversation instead of guessing.
Less to learn, less to break.
We chose the core job over the feature list. Here is where FlexHQ stands apart, and what it deliberately leaves out.
| Capability | FlexHQ | Spreadsheets and chat | Enterprise IWMS |
|---|---|---|---|
| Book on the floor plan itself, not a list of desk names | Yes | No | Sometimes, after a rollout |
| Members see availability and booking details before they commit | Yes | No | Rare |
| Access, agreements and bookings in one system | Yes | No | Separate modules |
| Double-booking impossible by design | Yes | No | Usually |
| Set up in days from a drawing | Yes | Yes | Months |
| Hourly or partial-day bookings | Not in scope | Manual | Yes |
| Occupancy sensors and heat maps | Not in scope | No | Yes, with hardware |
| Payments, calendar and chat integrations | Not in scope | No | Yes |
See it on your own floor plan.
FlexHQ is invite-only. Tell us about your space and we will set up a working listing from your drawing before the first call.